Saddle River Valley Residents Club
By-Laws
Saddle River Valley Newcomers Club Founded October 1970
ARTICLE I - NAME
In 2013 the name of the Club was changed from the Saddle River Valley Newcomers Club, to the Saddle River Valley
Residents Club.
ARTICLE II - PURPOSE
The purpose of the Club is to help new and existing residents in Saddle River and Upper Saddle River to become socially
acquainted.
ARTICLE III - MEETINGS
There shall be one General Meeting held once a month from September to May, inclusive, unless otherwise decided by
the Board. Board Meetings shall be held at the discretion of the President. Special meetings may be called by the
President whenever necessary.
ARTICLE IV - MEMBERSHIPS
Section 1 - The Club shall be open to all residents of Saddle River and Upper Saddle River who pay the required dues.
Section 2 - All members must pay their dues in order to participate in club activities for that club year.
Section 3 - Members participating in Club activities shall be responsible for payment of all reservations made and not
cancelled by the stated deadline. Any exception to this rule is made on a best efforts basis in conjunction with Board
approval. Members are also responsible and should be prepared to fulfill their assigned obligations. If these obligations
are not met, the member will be asked to withdraw from the activity.
ARTICLE V- DUES
Section 1 - The Executive Board shall establish the annual dues. Previous members who do not meet these deadlines and
those with lapsed memberships may rejoin at any time during the Club year by paying the full annual dues. No discounts
will be given to previous members.
Section 2 - Participation in any of the Club activities requires prior payment of membership dues in full.
ARTICLE VI- OFFICERS AND THEIR ELECTION
Section 1 - The officers of this Club shall be the President, First Vice President, Second Vice President, Secretary, and
Treasurer. The term of office shall be one year, with the option of a second year upon the recommendation of that
year's Nominating Committee. The term of office shall not exceed two consecutive years.
Section 2 - The Nominating Committee shall consist of three members: the Chairperson, selected by the President, one
member selected by the Executive Board, and one selected by the Board at the March Board Meeting. Members of this
Committee are to present candidates for the offices of President, First Vice President, Second Vice President, Secretary,
and Treasurer. Candidates must be residents of Saddle River or Upper Saddle River. Procedure for election follows: In
April, names of the Nominating Committee will be published. Any member in good standing may present suggestions for
nominees to this Committee. All nominees must have demonstrated an active involvement in club events over the past
year. The Executive Board will review any exceptions. The Nominating Committee's slate will be published in April and
the vote for officers shall take place at the May General Meeting. If a club member wishes to nominate someone not on
the slate proposed by the Nominating Committee that member may do so by making the nomination in writing to the
President by April 30th. The President will contact the person thus nominated to determine if that person wishes to be
nominated and will confer with the Nominating Committee as necessary. If it results that more than one person is
nominated for an office, those persons will be given the opportunity to express their views in the May newsletter.
Section 3 - Election shall be by show of hands if there is but one candidate for any office. If there is more than one
candidate for an office, election for that office shall be by secret ballot. The Secretary for an office, election for that
office shall be by secret ballot. The Secretary shall prepare the ballot for the election.
Section 4 - The President with the approval of the Executive Board shall fill a vacancy in any office. If vacant, the office of
the President is automatically filled by the First Vice President. Any appointee who serves less than a full year is eligible
for office the following year.
Section 5 - Installation of officers will be at the May meeting with terms of office beginning July 1st.
ARTICLE VII - DUTIES OF OFFICERS
Section 1 - President: The President shall preside at all meetings of the Club and at all meetings of the Executive
Board, shall appoint Chairpersons of all committees, and shall perform all other duties that pertain to their office. The
President shall be an ex-officio member of all committees. If for any reason the Treasurer is unavailable, the President
shall act in their absence.
Section 2 - First Vice President: The First Vice President shall be the Chairperson for the Membership Committee and
shall perform the duties of the President in her absence. Their responsibility shall be to represent the new resident
members to the Executive Board, and to oversee their welcome. They shall also be responsible for the collection of
membership dues.
Section 3 - Second Vice President: The Second Vice President shall be the Chairperson of Activities and Programs. Their
responsibility shall be to plan the clubs social events.
Section 4 - Secretary: The Secretary shall keep a record of all proceedings of the Club and shall have charge of all
correspondence.
Section 5 - Treasurer: The Treasurer shall have charge of all funds, shall pay all bills upon approval of the President and
get receipts for same, and shall prepare monthly financial statements to present at each Board meeting, one copy to the
President and one copy to the Secretary. The Treasurer's books are to be presented for audit at the end of her term of
office.
Section 6 - At the beginning of their term of office, the President shall select a specific time and date to hold the Board
Meetings. All officers unable to attend a Board Meeting must see that the President gets a report prior to that meeting.
Section 7 - Any officer who is unable to fulfill her assigned duties shall be asked to withdraw from her position.
ARTICLE VIII - COMMITTEES
Section 1 - The Standing Committees shall be: Activities and Programs, Book Club, Bunco, Directory, Golf, Hospitality,
International, Let’s Try Something New, Newsletter, Out to Lunch, Publicity, Sociable Suppers and Web Site. The one
representative from each Standing Committee shall attend the Board Meetings. Chairpersons of all Standing
Committees shall serve concurrently with the President who appointed them.
Section 2 - The Social Committee Chairperson – 2nd VP shall plan the social activities of the Club, shall be responsible for
basic preparations for social functions and obtain written contracts and itemized bills for each function.
Section 3 - The Financial Committee, consisting of the President, the President-Elect, the Treasurer-Elect and the
Treasurer who shall serve as Chairperson, shall meet in April to plan the budget for the following year.
Section 4 - The Directory Committee is responsible for preparing and editing the annual Directory. The Chairperson shall
be responsible to the First Vice President and shall work directly with that officer.
ARTICLE IX - RESOLUTIONS
No resolution of motion to commit the Club on any matter shall be considered by the Club until it has been submitted to
and approved by the Executive Board.
ARTICLE X -ACTIVITY GROUPS
There will be no special interest or activity groups within the Residents Club. The members of any activity group must be
paid members in good standing of the Residents Club.
ARTICLE XI - PERMANENT MEMBER
Mrs. John Haltiwanger, first President, shall henceforth be known as Founding President, and shall be given life
membership.
Article XII - MEMBER CODE OF CONDUCT
Section 1 – Attendance of Events
All events with a scheduled deadline will be strictly enforced. Should a member miss a paid event for any reason the
member will forfeit the cost of the event. Any member can appeal on the grounds of sickness, bereavement, or
personal injury. All appeals require board approval.
Section 2 – Social Decorum
A. All members of the Club are expected to condoct themselves in a reasonable manner at events regarding alcohol
consumption and general behavior. Any member exhibiting belligerent behavior will be dismissed from the event
without reimbursement. Furthermore, a pattern of inappropriate behavior will result in suspension of membership
without reimbursement of dues. All infractions and resulting sanctions will be reviewed and issued by the executive
board.
B. Members shall exhibit no ill will towards each other resulting from any disagreements or grievance. All such matters
shall be solely addressed to the Executive Board for mitigation and resolution, and not further discussed with any
other members.
Section 3 – Solicitation
While the purposes of the Club are primarily social, members may engage in any informal business discussions at any
time, however, no solicitation of any kind will be tolerated. Any member who believes that they are being solicited by
another club member, without consent, should present the issue to the executive board for immediate review.
Section 4 – Damage of Private Property
The Club may utilize the private residence of members for various gatherings. In the event any damage is incurred to a
member’s private property, the responsible party will either replace or restore the damaged property to its former
state.
Section 5 – Theft
Theft of any kind by any member is grounds for immediate expulsion from the Club and resulting legal recourse.
Section 6 – Membership Directory Terms of Use and Provisions for Privacy
A. Whereas the club is intended for social gathering of members from all different professions, it is the understanding
that all members respect the privacy of others. The unsolicited utilization of a member’s private contact
information for purposes of commercial purposes (medical, legal, etc.) is strictly prohibited.
B. All communications to the membership shall be forwarded to the Secretary for Executive Board approval. All
communications to the membership, once approved by the Executive Board, shall be addressed from the general
Club email address, currently srvrccomm@gmail.com
Section 7 – Financial Obligations
For events paid at the point of service, members are expected to pay their agreed amount for services rendered (food,
beverage, taxes and gratuities) prior to leaving the event. Should a member fail to pay their portion of a bill, the
member will be sent an invoice for the outstanding amount.
Section 8 – Abiding by the Code of Conduct
All members shall agree to abide by the Club’s Code of Conduct. Failure to do so may result in disciplinary action as
determined by the Executive Board, up to and including suspension or termination of membership.
ARTICLE XIII - AMENDMENTS
These By-Laws may be amended at any General Meeting at which a quorum of at least 10% of the membership is
present. The proposed amendments shall have been presented to the Club in writing at least one month prior to the
voting date and shall be read and available for discussion at the time of the vote. The By-laws will be amended upon
approval of the majority of the members present and voting.
ARTICLE XIV - TREASURY FUNDS
The club will maintain an adequate operating reserve. The general fund shall not fall below 25% of the operating
expenses for the proposed budgeted year in order to facilitate the set expenses of the club to be maintained. A
completed expense report will be submitted to the Treasurer for reimbursement for all club activities. Original copies of
all receipts will be required for all expenses.
All checks drawn on SRVRC must have the payee name pre-written by one of the two authorized bank signatories. No
blank checks will be written. There will be no commingling of funds personal vs. club expenses. Club checks will only be
permitted to pay for club events no cash or personal checks will be allowed.
ARTICLE XV - NEWSLETTER
There will be no business advertising in the newsletter. Any town related, non-profit organization may advertise with a
flat rate of $15.00 per entry.
ARTICLE XVI – CORRESPONDENCE
All club checks and correspondence to be sent via the following established P.O. Box:
P.O. Box 687
Saddle River, NJ 07458
Compiled: February 5, 1974.
Revised: April 16, 1984; April 16, 1987; April 27, 1989; April 26, January 2013, April 2024